Our digital trainer, Tonia, is always singing the praises of Office 365 and Microsoft Teams. Not only does she train our clients on the multitiude of ways they can help you work more efficiently and collaboratively but she also puts on training sessions for us, so we can utlitise it to the max.
Tonia's official job title is Adoption & Change Specialists because that's exactly what today's IT training should be all about: teaching you how to use the technology on your computer to change the way you work, for the better. Giving you the knowledge of the options available to you to make meaningful improvements in your work processes.
We asked her for the Top 10 reasons she loves them; she gave us 14 reasons instead!
1. Work from anywhere on any device.
2. Use Teams as a single place to get your work done:
- hold meetings, have team conversations and share files
- hub for core systems, important resources, tools, files, tasks
3. Integration with apps across the Office 365 suit rather than working with disparate apps
4. OneNote - your digital notebook either at your desk or in your pocket.
- Get organised with a notebook for each subject or project and each notebook can be arranged in sections and pages to easily find what you're looking for
- Share notebooks across teams or departments
- Have a notebook for regular meetings, where team members can engage with agenda and be accountable for arising actions
5. Tasks, To Do, Lists and Planner - make use of all these great tools and see how the integration can bring all your tasks together in one place. Take it a step further and add Planner to your menu bar in Teams.
6. Easily share a file (one single version of the truth) with your colleagues for editing and/or collaboration.
7. Team conversations in Teams are collated neatly together in the subject channel and message rather than scattered around my Inbox.
8. Easily create content to view online with Microsoft Sway. This is great for brochures and newsletters. Insert the images and text and let Sway make it look good digitally.
9. Easily create great looking Intranets and Portals with a SharePoint Communication Site to keep your staff connected with all the information they need.
10. Use Power Automate templates to automate some of your repetitive tasks.
11. SharePoint and OneDrive - sync your files to your Windows desktop to give you capabilities of working offline and easily access your files through File Explorer
12. Co-author and collaborate on documents with colleagues. Use comments to write suggestions and recommendations when assisting colleagues with their documents.
13. Use version history to either recover documents or keep an audit trail of changes.
14. Start everyday with 'My Day' in Microsoft To Do. This allows you to add tasks from all your different task lists or shared tasks (including flagged emails in Outlook) so that you can focus on what matters for the day.